• Services, Spend Management, Invoice Validation Analyst

    Location(s) US-TX-Dallas
    Job ID
    2020-60125
    Schedule Type
    Full Time
    Level
    Analyst
    Function(s)
    General
    Region
    Americas
    Division
    Services
    Business Unit
    Procure to Pay
    Employment Type
    Employee
  • MORE ABOUT THIS JOB

    WHO WE ARE 

    The Goldman Sachs Group, Inc. is a leading global financial services firm providing investment banking, securities and investment management services to a substantial and diversified client base that includes corporations, financial institutions, governments and high-net-worth individuals. The firm is headquartered in New York and maintains offices in London, Frankfurt, Tokyo, Hong Kong and other major financial centers around the world.

     

    SERVICES

    Corporate Services and Real Estate (CSRE) and the Office of Global Security (OGS), drive productivity and enable the firm’s flow of business while ensuring its safety and security. CSRE creates the world’s best work experience and environment for the people of Goldman Sachs and OGS’s mission is to protect the firm's people, assets, and reputation.

     

    Business Finance & Spend Management (BFSM) is a part of the Services division and the objective of this group is to deliver commercial value and front-to-back cost transparency across the firm. Under the Spend Management umbrella and focused on the front-to-back theme, the Procure to Pay team is divided into 3 pillars - Procurement Management, Expense Management and Accounting & Tax Control.

     

    Position Summary

    Within the Expense Management vertical, the invoice validation and controls team is responsible for processing, validation and payment of external vendor fees. The CES billing team specifically handles invoices pertaining to the usage of market data and telecom related spends. Invoices are reconciled against the firm inventory systems and payments are made on time, to the respective vendors. The team is also responsible for handling queries & liaising with internal stakeholders & vendors.

     

    Role and Responsibilities

    • Review invoices received, for their content and conformity to GS billing guidelines; enforce compliance by communicating any issues found, promptly and directly with outside billing areas
    • Work with internal stakeholders including divisional finance teams to identify and resolve appropriate allocations and queries
    • Identify billing errors and dispute charges with the Vendor. Validate charges against inventory system and contract for telecom and market data invoices
    • Monitor and follow up regularly with stakeholders to ensure prompt payment of compliant invoices
    • Manage quarterly audits, track and report progress to internal stakeholders
    • EMA Support - Responsible for managing the team mail box, resolve issues on invoices in the Analyst Review queue by creating the required accounts in the internal systems, update allocations, vendor details and re-triggering the invoice workflow
    • Daily reporting of aged invoices as well as meeting monthly and ad-hoc reporting requirements

     

    Qualification and Skills

    • Bachelor degree with 2-3 yrs experience preferably from Accounts Payable background
    • Customer service oriented individual who is comfortable working with people at all organizational levels
    • Knowledge on accruals, allocating charges to correct GL & depts.
    • Proficient with Microsoft Excel and other MS Office products.
    • Knowledge of platforms like Alteryx, Tableau, OBI, SAP, ARIBA will be a plus
    • Ability to communicate clearly and concisely, both verbally and in writing
    • Self – starter with the ability to multi-task and handle multiple assignments simultaneously
    • Flexible to work across multiple time zones
    • Ability to prioritize workload and meet deadlines
    • Motivated, team player with a positive attitude

    RESPONSIBILITIES AND QUALIFICATIONS

    WHO WE ARE 

    The Goldman Sachs Group, Inc. is a leading global financial services firm providing investment banking, securities and investment management services to a substantial and diversified client base that includes corporations, financial institutions, governments and high-net-worth individuals. The firm is headquartered in New York and maintains offices in London, Frankfurt, Tokyo, Hong Kong and other major financial centers around the world.

     

    SERVICES

    Corporate Services and Real Estate (CSRE) and the Office of Global Security (OGS), drive productivity and enable the firm’s flow of business while ensuring its safety and security. CSRE creates the world’s best work experience and environment for the people of Goldman Sachs and OGS’s mission is to protect the firm's people, assets, and reputation.

     

    Business Finance & Spend Management (BFSM) is a part of the Services division and the objective of this group is to deliver commercial value and front-to-back cost transparency across the firm. Under the Spend Management umbrella and focused on the front-to-back theme, the Procure to Pay team is divided into 3 pillars - Procurement Management, Expense Management and Accounting & Tax Control.

     

    Position Summary

    Within the Expense Management vertical, the invoice validation and controls team is responsible for processing, validation and payment of external vendor fees. The CES billing team specifically handles invoices pertaining to the usage of market data and telecom related spends. Invoices are reconciled against the firm inventory systems and payments are made on time, to the respective vendors. The team is also responsible for handling queries & liaising with internal stakeholders & vendors.

     

    Role and Responsibilities

    • Review invoices received, for their content and conformity to GS billing guidelines; enforce compliance by communicating any issues found, promptly and directly with outside billing areas
    • Work with internal stakeholders including divisional finance teams to identify and resolve appropriate allocations and queries
    • Identify billing errors and dispute charges with the Vendor. Validate charges against inventory system and contract for telecom and market data invoices
    • Monitor and follow up regularly with stakeholders to ensure prompt payment of compliant invoices
    • Manage quarterly audits, track and report progress to internal stakeholders
    • EMA Support - Responsible for managing the team mail box, resolve issues on invoices in the Analyst Review queue by creating the required accounts in the internal systems, update allocations, vendor details and re-triggering the invoice workflow
    • Daily reporting of aged invoices as well as meeting monthly and ad-hoc reporting requirements

     

    Qualification and Skills

    • Bachelor degree with 2-3 yrs experience preferably from Accounts Payable background
    • Customer service oriented individual who is comfortable working with people at all organizational levels
    • Knowledge on accruals, allocating charges to correct GL & depts.
    • Proficient with Microsoft Excel and other MS Office products.
    • Knowledge of platforms like Alteryx, Tableau, OBI, SAP, ARIBA will be a plus
    • Ability to communicate clearly and concisely, both verbally and in writing
    • Self – starter with the ability to multi-task and handle multiple assignments simultaneously
    • Flexible to work across multiple time zones
    • Ability to prioritize workload and meet deadlines
    • Motivated, team player with a positive attitude

    ABOUT GOLDMAN SACHS

    The Goldman Sachs Group, Inc. is a leading global investment banking, securities and investment management firm that provides a wide range of financial services to a substantial and diversified client base that includes corporations, financial institutions, governments and individuals. Founded in 1869, the firm is headquartered in New York and maintains offices in all major financial centers around the world.

    © The Goldman Sachs Group, Inc., 2019. All rights reserved
    Goldman Sachs is an equal employment/affirmative action employer Female/Minority/Disability/Vet.

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